For conference and trade show organizers
Onsite event operations without full-suite bloat.
Run check-in, badge printing, and exhibitor lead capture from one organizer workflow. Import attendees from Eventbrite or CSV, print QR badges at the door, and give sponsors a lead capture tool they will actually use.
Already in the product
Everything on this page maps to capabilities organizers can launch today.
Attendee sources
Eventbrite sync and CSV import
Badge workflow
Custom QR badges and batch PDFs
Exhibitor ops
Invite, scan, note capture, export
Workflow
What happens after signup
A new organizer should be able to see the path immediately: create the event, load attendees, prep badges, invite exhibitors, then run the floor without switching systems.
Step 1
Create the event
Start with an organizer account, name the event, and open the workspace your team will use on event day.
Step 2
Import attendees
Connect Eventbrite or upload CSV attendee data so names, ticket types, and profile fields are ready before doors open.
Step 3
Design the badge
Set up event-specific QR badges once, then print on demand or generate batch PDFs for desk operations.
Step 4
Invite exhibitors
Import exhibitor lists, send invites, and let sponsor teams sign in on their own devices without app installs.
Step 5
Run the event
Check attendees in, print badges, capture exhibitor leads, and export follow-up lists from the same event record.
Organizer Use Cases
For the teams replacing spreadsheets, rented scanners, and too much suite software.
Badgetrac is for organizers who already have registration handled elsewhere and need the onsite layer to be reliable: attendee intake, check-in, badge printing, exhibitor onboarding, and clean data handoff after the show.
Why it wins
- Use Eventbrite or CSV instead of migrating registration into a new platform.
- Print QR badges and lead-capture against the same attendee record.
- Give exhibitors a browser workflow instead of renting hardware or forcing app downloads.
- Pay a flat event unlock instead of buying into a larger event suite.
Conference check-in desks
Keep arrivals moving when lines spike.
Search attendees fast, print badges on demand, and keep print status visible across the organizer team instead of relying on disconnected check-in and badge tools.
Trade shows
Run sponsor-heavy floors with less friction.
Invite exhibitors, onboard them quickly, and keep lead capture tied to badge operations instead of bolting it on later.
Sponsor programs
Hand sponsors a cleaner ROI story.
Sponsors scan real badge interactions, add notes while the conversation is fresh, and export only the leads they captured.
Exhibitor And Sponsor Outcomes
Organizer value gets stronger when exhibitors actually use the lead capture workflow.
Give sponsors faster onboarding, cleaner booth capture, and easier follow-up after the event without adding another app to train on site.
No rented scanners. No app training.
Exhibitors receive an invite, sign in from a browser, and start scanning on the phone or tablet they already brought to the booth.
Scan the badge and keep moving.
The same QR badge printed at check-in becomes the scan surface on the floor, so exhibitors log real conversations instead of managing cold lists and paper notes.
Leave the event with usable lead data.
Sponsors export leads with notes for follow-up, and organizers deliver a cleaner sponsor experience than a post-event spreadsheet dump.
Pricing
Flat event pricing that matches the workflow.
Start free for a pilot. Unlock the full event when you are ready to run check-in, badges, and exhibitor operations at production volume.
Free
$0 /event
For smaller events, internal pilots, and workflow validation.
- 1 exhibitor and 25 attendees
- Badge designer and QR check-in
- Lead capture with notes
- CSV exports
Unlimited
$500 /event
For conferences, trade shows, and sponsor-heavy events.
- Unlimited attendees and exhibitors
- Eventbrite sync and CSV imports
- On-demand badge printing and batch badge PDFs
- Sponsor scanning, notes, and exports
- Priority support
Next Step
Start free now. Upgrade when you are ready to run the live event.
Use the free tier to validate the workflow, then unlock the full event once attendee volume and exhibitor activity justify it.